RTI – Section 4(1)(b)

Department of Premises, Security & Procurement
Information required to be published under Section 4 (1) (b) of the RTI Act
Sr.No. Particulars Information
(i) Particulars of its organisation, functions and duties Organisation:
Department of Premises, Security & Procurement
NABARD, Head Office, Mumbai
Tel: (91) 022-26539003
Fax: (91) 022-26539035
Functions and duties :
  • Acquisition of land for office premises and staff quarters
  • Construction of office building and flats for staff
  • Monitoring of project works at various locations
  • Arranging maintenance work of office premises/staff 
    quarters at various centres and monitoring its progress
  • Disposal of bank’s properties at various centres
  • Arranging structural audit of bank's properties
  • Allotment of staff quarters, retention of flats on transfer / retirement. 
  • Insurance of Bank's properties
  • Conveyance, arbitration and court cases of all properties
  • Liaison work with local authorities i.e. Municipal
    Corporations, Collectors, etc.
  • Payment of property tax, electricity bills and water bills of 
    colonies and office premises bills of vendors
  • Tax deduction/remittance and issue of TDS certificates to 
  • Providing telephone, holiday home, lounge and canteen
    facilities to staff
  • Annual maintenance contract for various works
  • Purchase of dead stock items, office equipment,
    stationery, office car, etc. and Management of Inventory
  • Providing protocol for Chairman, Deputy Managing Director and
    other VVIPs
  • Maintenance matters pertaining to the fleet of Bank's 
    vehicles, hiring and deployment of vehicles
  • Disaster management
  • Conducting Fire Audit/Security Audit of ROs
  • Security and safety of office premises & staff building.
(ii) The powers and duties of its
officers and employees
The powers and duties of officers and employees of DPSP are 
specified under 
  • NABARD Expenditure Rules
  • NABARD Staff Rules
    (iii) Procedure followed in the
    decision making process,
    including channels of
    supervision and
    The Department is headed by Chief General Manager who reports to the Deputy Managing Director. The Chief General Manager is assisted  by General Managers, Deputy General Managers and other officers and staff in the Department. The decision making process, channel of supervision and accountability is as per the procedures prescribed under NABARD (Staff) Rules, 1982 and guidelines / instructions issued by the Bank from time to time. A clear cut demarcation of roles, responsibilities and discretionary powers exists accordingly. All decisions taken are subject to review by the Concurrent Auditors, Statutory Auditors appointed by GOI, Inspection Department of NABARD and RBI inspection.
    (iv) Norms set by it for the 
    discharge of its functions
    Functions are discharged within the framework of rules and 
    regulations of NABARD. In addition, detailed circulars have been 
    issued and based on the criteria/parameters laid down in these 
    instructions, the cases are scrutinised.
    (v) Rules, regulations,
    instructions, manuals and 
    records, held by it or under 
    its control or used by its
    employees for discharging its
    Besides the instructions issued from time to time, the following
    Rules are used by employees for discharging functions:
  • NABARD Expenditure Rules
  • NABARD Staff Rules
    (vi) A statement of the 
    categories of documents that
    are held by it or under its 
    Documents relating to properties, sanction of contracts and 
    acceptance of terms and conditions are kept in the Department.
    (vii) Particulars of any
    arrangement that exists for 
    consultation with or 
    representation by the 
    members of the public in
    relation to the formulation of
    its policy or implementation 
    Since the Department deals with in house administrative and 
    service matter, there is no consultation with or representation by 
    the members of the public in relation to the formulation and 
    implementation of its policy.
    (viii) A statement of the boards,
    councils, committees and 
    other bodies consisting of
    two or more persons
    constituted as its part or for 
    the purpose of its advice, 
    and as to whether meetings
    of those boards, councils,
    committees and other bodies
    are open to the public, or
    the minutes of such
    meetings are accessible for
    The Department functions under directions and advice of the
    following Committees:
  • Board of Directors of NABARD
  • Audit Committee of the Board
  • Premises Committee of Board
    The minutes of meetings of the above committees are accessible 
    for public, save the information exempted from disclosure under 
    Section 8 (1) of RTI Act.
    (ix) A directory of its officers and employees  Details of contact persons of the department
    (x) The monthly remuneration
    received by each of its
    officers and employees,
    including the system of 
    compensation as provided in 
    its regulations
    Monthly remuneration
    (xi) Budget allocated to each of
    its agency, indicating the
    particulars of all plans,
    proposed expenditures and
    reports on disbursements 
    The Annual budget is provided by Accounts department and 
    expenditures are made on a regular basis in accordance with
    approvals from the competent authority.
    (xii) Manner of execution of 
    subsidy programmes,
    including the amounts
    allocated and the details of
    beneficiaries of such
    No subsidy programme is administred by the Department.
    (xiii) Particulars of recipients of
    concessions, permits or
    authorisations granted by 
    the organisation
    Not applicable
    (xiv) Details in respect of the
    information available to or
    held by it, reduced in an
    electronic form
    NABARD Expenditure Rules 2019
    (xv) Particulars of facilities
    available to citizens for 
    obtaining information, 
    including the working hours 
    of a library or reading room,
    if maintained for public use
    Already available.
    (xvi) The names, designations 
    and other particulars of the
    Public Information Officers
    Already available.
    (xvii) Such other information as 
    may be prescribed and
    thereafter update these 
    publications every year.