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INFORMATION CENTRE

RTI – Section 4(1)(b)

Department of Supervision
Information required to be published under Section 4 (1) (b) of the RTI Act
 
Sr. No. Particulars Information  
(i) Particulars of its organisation, functions and duties
Organisation : Department of Supervision NABARD, Head Office, Mumbai Tel : 022 – 26541834; Fax : 022-26530103 e-mail:dos@nabard.org
  
Functions and duties :
 
Section 35(6) of the Banking Regulation Act, 1949, empowers NABARD to conduct inspection of State Cooperative Banks (StCBs), Central Cooperative Banks (CCBs) and Regional Rural Banks (RRBs). In addition, NABARD has also been conducting periodic inspections of State level cooperative institutions such as State Cooperative Agriculture and Rural Development Banks (SCARDBs), Apex Weavers Societies,Marketing Federations etc., on a voluntary basis.

 
(ii) The powers and duties of its officers and employees NABARD is entrusted with the responsibility for conduct of statutory inspections of State Cooperative Banks, District Central Cooperative Banks and Regional Rural Banks under the Banking Regulation Act, 1949/(AACS). The regulatory powers continue to be vested with the Reserve Bank of India. The Department of Supervision functions under the overall supervision and guidance of the Deputy Managing Director (Shri R Amalorpavanathan) and CGM (Shri K R Rao).

The Department has 4 Zones viz., East, West, South and North for attending to the Inspection and Supervision related works emanating from various States falling under the jurisdiction of each Zone. Zones are under the control of General Managers assisted by Deputy General Managers, Assistant General Managers, Managers and Assistant Managers.


 
(iii) Procedure followed in the decision making process, including channels of supervision and accountability There is a total decentralisation of powers with regard to the functioning of DoS units both in Head Office and Regional Offices. The statutory inspection reports are issued by the respective Regional Offices of NABARD with a copy of RPCD of RBI. Copies of all the inspection reports issued by the Regional Offices are received in the Head Office of DoS and they are subjected to qualitative scrutiny by the officers in Grades 'B' and 'C" in accordance with the Inspection Guidelines/Manual issued by NABARD and put up to the General Manager through the respective Deputy General Managers of concerned Zones. Thereafter, Head Office Recommendation (HoR) with regard to the grant/continuance of licence or otherwise to the supervised entities are sent to the RBI. In case of any difference of opinion on interpretation of guidelines issued, such matters are put up to the Chief General Manager (CGM) for appropriate decisions. Similarly, inspections reports of the supervised entities conducted by the officers of DoS, HO are reviewed by AGMs/DGMs and put up to GM for editing and finalisation. Thereafter, with the approval of CGM, the Recommendatory Notes on these inspections are forwarded to RPCD, RBI for further necessary action.

Feedback on the developments in conduct of inspections, etc., is obtained from the ROs through periodical returns and also a Monthly DO letter.

The Chief General Manager reviews the State-wise working of the respective Zones in a monthly review meeting regularly.

Before recommending any case to RBI for initiating regulatory action against the recalcitrant banks, such cases are put up to CGM of DoS / Deputy Managing Director and the Chairman/Board of Supervision (BoS) depending on the gravity of the seriousness of such cases.

The Board of Directors of NABARD and Board of Supervision review the working of the Department periodically and provide necessary policy guidelines with regard to the supervisory role of NABARD from time to time.

With a view to tuning up the supervised entities to the international standards of prudential norms, "Trigger Points" are prescribed by DoS, HO, which have bearing on the cooperative banks based on the following parameters:
  • Level of Non-Performing Assets.
  • Capital to Risk-weighted Assets Ratio (CRAR).
  • Erosion in the value of assets/Non-compliance with minimum capital requirements.
  • Profitability.
  • Liquidity
  • Management & Governance
  • Systems (Internal Checks and Control)
  • Compliance to various Acts/ Rules/RBI Directions / NABARD Supervisory Instructions/Inspection Reports / Audit / MOU Obligations
The above parameters are all measurable, monitorable and action is taken in a calibrated manner if the bank reaches the trigger point under any of the above mentioned parameters.

(i) For issue of letters of supervisory concern, protocol is followed as under: 
  • Letter to Chief Secretary - from MD/ED.
  • Letter to Secretary (Coop) - from ED/CGM, DoS, HO.
  • Letters from RO - from CGM (GM in ROs where Gr.E is in charge)
(ii) While supervisory/regulatory action may be initiated, if any of the suggested parameters are triggered on the basis of inspection reports, in the intervening year between two inspections, action is initiated, in consultation with the DoS, Head Office.

In addition to the above, inspection findings on State level Cooperative banks as well as Status of Cooperative Credit Structure in individual States are submitted for review by the Board of Supervision. Further, all the cases of weak banks are placed before the Board of Supervision (for StCBs, DCCBs and RRBs) for review and appropriate follow-up action is initiated by the Department as per the directions and approval of BoS.
(iv) Norms set by it for the discharge of its functions Department of Supervision, Head Office calls for inspection budget from its Regional Offices every year and after scrutiny, approve the inspection budget before March every year. The guidelines for periodicity of inspections are as under :

All StCBs and SCARDBs are to be inspected annually. As regards CCBs and RRBs, banks having negative net worth to be inspected annually. CCBs and RRBs, with positive net worth and all Apex Cooperative Marketing / Weavers' etc., Societies to be inspected once in 2 years. CCBs/ StCBs found to be recomplying with Section 11 (1) of the Banking Regulation Act, 1949 (AACS), as per the last inspection report will also be inspected in the ensuing year

Department of Supervision, Head Office, will also take up the inspection of a few StCBs/CCBs/RRBs on a selective basis.

For efficient discharge of their functions, the officers in the Department of Supervision in HO/ROs form teams for conduct of inspection of banks.
(v) Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions
Banks supervised by NABARD have to comply with various Regulations/Acts which are intended to ensure effective and smooth operations of different banks which are to carry on their activities as per norms prescribed in these Regulations/Acts and also as per the norms prescribed by Regulatory Authorities as under : Name of the Regulation/Act2
 
Sr. No.
Name of the Regulation/Act
Final Regulatory Authority
1 The Banking Regulation Act, 1949. Reserve Bank of India
2 The Reserve Bank of India Act, 1934 Reserve Bank of India
3
Reserve Bank of India
4 The Cooperative Societies Act ,1960 - the Act is laid down by the respective State Govt. The Registrar of Cooperative Societies of the State.
5 Bye-laws of the cooperative banks The Registrar of Cooperative Societies of the State.


The Department has three Manuals :

(a) Manual on Internal Checks and Branch Control - This is a publication available to all the Cooperative banks & RRBs for their use. Soft copy available with the Department.

(b) Guidelines on On-site Inspection of StCBs, DCCBs, RRBs & SCARDBs - This is an internal document to help the Inspecting Officers in drafting of the Inspection Reports. It is not available for sale to public. Soft copy available with the Department.

(c) Manual on Inspection of Banks - This is also an internal document for the use of Inspecting Officers in the conduct of inspections. This is not available for sale. Soft copy available with the Department.
(vi) A statement of the categories of documents that are held by it or under its control Given the nature of activities undertaken by the Department, it does not hold /maintain any legal document having contractual obligation. However, since the inspection of banks is carried out under Section 35(6) of Banking Regulation Act, 1949, following statutory documents are kept in the Department :

Inspection Report (IR) - This document contains findings on various aspects of the functioning/ performance of the bank recorded by the Inspecting Officer (IO) during the course of the inspection.

Recommendatory Note (RN) - This document contains a summary of findings of the inspection and compliance by the bank with the various statutory provisions particularly with those relating to minimum capital requirement, maintenance of statutory cash reserve/liquidity ratios and whether the methods of operation of the bank are detrimental to the interests of the depositors etc. Depending upon the level of compliance/non-compliance, recommendation is made by the IO for issue of licence u/s 22 of the BR Act, 1949 or keeping the license application in abeyance or rejecting the license application of the bank by RBI.
  
(vii) Particulars of any arrange-ment that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof
1. Primary function of the Department is inspection of State Cooperative Banks, District Central Cooperative Banks, Regional Rural Banks, SCARDBs with reference to their financial position as on i.e. 31 March. As such, our dealings are not directly with the members of Public.
2. In case any member of Public has any specific complaint / grievances against the banks being inspected by us, he / she can file his/her complaint with NABARD. Such complaints / grievances are looked into during the course of the inspection
3. NABARD receives complaints / grievances regarding functioning of the above mentioned banks. These complaints / grievances are attended during the course of the inspection as also in a regular manner by pursuing the matter with the banks. Based on the reply received from the banks, the complainants are advised suitably.
4. Due to very nature of our inspection related function, consultation with members of Public is not possible. 
 
(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
Board of Supervision (BoS) 
 
In exercise of the powers vested by sub-section 3 of Section 13 of the National Bank for Agriculture and Rural Development Act, 1981 (Act 61 of 1981), the Board of Directors of NABARD constituted a Committee to be known as Board of Supervision (for StCBs, DCCBs and RRBs) [BoS] in November 1999 to provide policy guidance and directions on matters relating to supervision of co-operative banks and RRBs.

Constitution of the Committee 
The Board of Supervision comprises of the following Members: Chairman, NABARD
 
 
I Chairman Member
II Deputy Managing Director in Charge of Department of Supervision, NABARD Member
III Executive Director in-charge of RPCD, RBI Member
IV A Chartered Accountant, preferably Mumbai based to be nominated by the Chairman or in his absence by the DMD in charge of DOS, NABARD. Member
V An expert in cooperative banking or eminent cooperator not representing any institution, to be nominated by the Chairman or in his absence by the DMD in charge of DOS, NABARD. Member
VI An experienced commercial banker to be nominated by the Chairman or in his absence by the DMD in charge of DOS, NABARD. Member
VII CGM, DOS in NABARD Member Secretary
 
Powers and functions of Board of Supervision
 
(i) Give directions and guidance in respect of policies and on matters relating to Supervision and Inspection. 
(ii) Review the inspection findings on banks and suggest appropriate measures. 
(iii) Review the follow-up action taken by the Department of Supervision, NABARD on matters of frauds and Internal Checks and Control.
(iv) Identify the emerging issues in functioning of cooperative banks/ RRBs such as NPAs, recovery, investment portfolio, credit monitoring arrangements, management practices, frauds, etc., and suggest necessary follow-up measures. 
(v) Suggest appropriate training for Inspection Officers of NABARD to impart necessary skills and knowledge. 
(vi) Suggest measures for strengthening of DoS. 
(vii) Suggest suitable amendments to the B.R.Act, 1949 for vesting required powers on NABARD.
(viii) Recommend issue of Directions by RBI. Oversee the quality of inspections carried out and the reports issued. 
(ix) Reviews the information generated through off-site surveillance and other supplementary vehicles, action taken thereon and give suitable directions.
(x) Deal with any other matter referred to Board of Supervision.
(xi) Any other functions to be entrusted by the Board of Directors of NABARD from time to time.
 
Meetings of Board of Supervision and quorum
 
The Board ordinarily meets once in a quarter at such places as may be decided by the Chairman or in his absence by the DMD in charge of DOS, NABARD from time to time. The Member-Secretary convenes the meeting as per the instructions given by the Chairman or in his absence by the DMD in charge of DOS, NABARD from time to time. Atleast 10 days notice is required to be given to the members to enable them to attend the meeting. The meetings of the Board are presided over by the Chairman, NABARD and in his absence by the DMD in charge of DOS, NABARD. 
 
Report to the Board of Directors of NABARD
 
The minutes of the meetings of the Board of Supervision together with the Action Taken Report (ATR) are submitted to the Board of Directors of NABARD. In addition to the above, Board of Supervision submits to the Board of Directors for their consideration suggestions and recommendations on the strengthening of inspection of RRBs and the cooperative banks in the country and on the various other relevant matters. The meetings of the Board of Supervision being a Committee of the Board of Directors of NABARD, its meetings are not open to the public and the minutes thereof are also not accessible to the public.
Tenure of the Board of Supervision
The Board of Supervision shall function during the pleasure of NABARD. 
(ix) A directory of its officers and employees Details of contact persons of the Department is in public domain at
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(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations Details can be had from 
Monthly Emoluments


(xi) A directory of its officers and employees Not applicable to Department of Supervision
(xii) Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes Not applicable to Department of Supervision
(xiii) Particulars of recipients of concessions, permits or authorizations granted by the organizations Not applicable to Department of Supervision
(xiv) Details in respect of the information available to or held by it, reduced in an electronic form Copies of Circulars and Inspection Guidelines, Manuals, etc. are held in electronic form.
(xv) Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use All the inspection documents are of confidential in nature and the disclosure thereof would harm the competition position of a third party and that the information obtained during the course of statutory inspections are in the capacity of fiduciary relationship. Therefore, these documents are not available for public perusal. However, the Department will be in a position to make available the relevant papers pertaining to any complaint received in the Department for perusal by general public as provided for in the Right to Information Act, 2005.
(xvi) The names, designations and other particulars of the Public Information Officers
Details can be had from below link
(xvii)
Such other information as may be prescribed and thereafter update these publications every year
Details can be had from below link